AGENDA

1. President Elect
Mr Ilker Cetin was nominated President Elect at the Baveno meeting . Two weeks ago he sent me a fax where he announced that he cannot serve as a president due to private reasons he did not want to tell . He suggested that Prof. Tokgozoglu Mazhar , professor of Orthopaedics in Ankara, Turkey, will be responsible for the congress in Istanbul 2006 . At the Baveno meeting, it was also decided that Dr Eduardo Garcia-Cimbrelo will be the next president elect and will organize our domestic meeting in Spain 2008.
Prof. Tokgozoglu Mazhar has expressed his willingness to serve as a President, but nevertheless he has to be elected by the general assembly. Our strategy must be discussed.
Comments of the committees: The General Assembly in Baveno choosed a country, Turkey and it is the responsibility of the Turkish Hip Association to choose the President. There is no need of a new vote to elect the President. Pr Tokgozoglu will be the next President. The General Assembly in Baveno voted for the Domestic Meeting in 2008 for Spain. So the President Elect will be Pr Garcia-Cimbrelo.

2. Congress Innsbruck
In Helsinki , we have decided to start negociations concerning the proposal of the EFORT to make a joint meeting of SECEC and EHS with an EFORT Update Meeting . The negociations took place in Innsbruck in September 2003 . At that time it was known that

• Our members want a congress format like in Baveno (16 hours , one afternoon free)
• The industry was willing to increase an industrial exhibition to 500m2 or more in the case of a joint meeting
• The EFORT was promising promotion in exchange to the Update Meeting and a 15 per cent share of the income of the industrial exhibition
• The SECEC was willing to participate of a potential income would be distributed according to the number of participants to each society (but with a minimum of 200 participants for calculation , if less than 200 will register the SECEC meeting) .
• SECEC and EFORT agreed that a deficit will be distributed by 15 percent EFORT , 25 percent SECEC and 60 percent EHS .

At May 15^th , we had only one SECEC registration , and only one exhibitor who sold Exhibition space because of the SECEC . The EHS had only 120 registrations .

Therefore I had to send a deficit warning to the participating societies. The SECEC decided to cancel the meeting . I asked them to give the presentations in the Update meeting, because they were announced in our program. In total, we can now expect a small profit in the range of 10.000 or 15.000 Euros. We have about 450 participants, although more than 70 are invited.

3 - Secretary
Our society has neither an address nor a secretary, which makes communications sometimes difficult . The president and the secretary general correspond with other societies and the members, but with always changing addresses. A precondition is good language skills in English. I suggest that make an offer to Elisabeth Elson to serve as a secretary with the following tasks :

• Prepare our EXCOM and NATREP meetings
• Have evidence of our member’s addresses , emails , and payment of membership fees
• Provide information for updates of our website to Wichtig editore
• Write the correspondence in agreement with the EXCOM members

The work load is estimated to be 20 hours per month. I suggest that our next president will start negociations with the following proposal :

• 3000 Euros for the start to buy a computer, a printer, and to get a high speed internet acess
• 1000 Euros per month to cover telephone and internet expenses as well as to pay the work load
• To pay travelling and accommodation costs (about 1.500 Euros) as well as a perdiem for 3 days of 1.500 Euros (for the meeting) for participation at our EXCOM and NATREP meetings as well as at the General Assembly, where she has to write the minutes .

The total budget of 14.000 Euros per year (and 3000 Euros extra the first year) shall be covered either by a raise of our membership fee 50 Euros or by our regular budget (comment of Hjeld Soballe required).

Pr Giacometti-Ceroni informs the Commitees that EFORT is willing to welcome the secretariats of specialities societies in the central office. That question must be discussed in EFORT Executive Committee in about 3 months. We must know how much that will cost to the EHS for which services.

A vote has been done and the majority of the participants is in favour of the EFORT. Solution. So it has been decided that the General Secretary will compare the financial propositions and the Assembly mandate the Executive Committee to take the decision as soon as possible .

NEXT DOMESTIC MEETING

The Pr Mazhar Tokgozoglu, new Turkish national delegate and next President of the Society make a short presentation about our next domestic meeting . It will be located in Antalya, where there is a new hotel with congress center of a good size for our Society . The dates will be 18^th to 21^st of May 2006 , period where there is not too much tourists and accommodation is cheaper. The organisation is well advanced in a good way.

REPORT of the SECRETARY GENERAL

This year activity was difficult, regarding the absence of transmission of the datas of the membership , postal addresses and email addresses . That is one of the reason of the necessity to have a permanent secretary and address .

The most important points are going to be discussed later, new membership and programm of Hip Day in Lisbon next year .

REPORT of the TREASURER

The fiscal year 2003 came out with a positive income to the Society of EURO 62 compared with last year’s negative income of EURO -20.315 .

The previous high expenses on distributing the journal "Hip International" (EURO 34.102 for 2002) were reduced to EURO 22.381 in 2003 due to an adjustment of the contributing members .

Generally, the income of the Society derives from two sources: membership fees and investments (which are low due to the low bank interest). Regarding investment, all money is invested in bonds and shares which give the Society a stable income that, generally, covers about half of the expenses of the daily operation of the Society, i.e. auditing, book-keeping and secretarial function .

The member database introduced 2 years ago has shown its efficacy by identifying non-paying members and it has been noted that only 11 members failed to pay in 2003 .

In conclusion , the economy of the Society is still stable as the cash balance is EURO 75.228 compared with EURO 75.373 last year .

In order to facilitate the running of the EHS finances I would suggest a similar membership fee of EURO 100 for both associate and full members .

I recommend that the national representatives try to recruit new members .

Discussion: The committees agreed with the fusion of Associate Members and Full Members and wandered if it would be necessary to introduce "Foreign Members", coming from outside Europe and "Junior Members" under the age of 40 years to try to introduce new blood in the Society. Dr Bannister asked for bioingeneers, called in England "Companion Members". The General Secretary will propose at the General Assembly next year a modification of our constitution.

DISCUSSION: Regarding the Hip International cost, it seems that all the money coming from the cotisation members is used for the Journal. We must discuss again with the Editor and it might be necessary to augmentate the cotisation fees. Remain the problem of referenciation of the Journal.

NEW MEMBERS

Have been accepted as New Members :
Alexander GRUBL - Austria
Josef HOCHREITER - Austria
Gerold LABEK - Austria
Michael NOGLER - Austria
Franz RACHBAUER - Austria
J. Rudiger DOHLER - Germany
Klaus-Peter GUNTHER - Germany
Chris HENDRICH - Germany
Heino KIENAPFEL - Germany
Hans Wolfram NEUMANN - Germany
Hanns Peter SCHARF - Germany
Henk EIJER - Netherlands
Andres DIAZ-MARTIN - Spain
Eduardo GARCIA-REY - Spain
Yaroslav VASYLCHYSHYN - Ukraine

Have been delated :

Zbynek ROZKYDAL - Czech Republic waiting for the sponsors
Karoly FEKETE - Hungary waiting for curriculum vitae and list of publications
Nicolas REIS - Israel waiting for the creation of Foreign Members

EUROPEAN REGISTRY of TOTAL HIP ARTHROPLASTIES

As far as now there is no European Register. There are some national registers and the aim is to obtain a European compatibility of the different registers to make European studies with anonymous informations coming from every country.

PROGRAM of the HIP DAY in EFORT Meeting in Lisbon in 2005

The General Secretary sent to the National Representatives some reflexions about the way to organize the meeting and a list of topics. He suggests 3 possibilities of organization:

• Choose topics and try to find the best speakers in our society
• Ask nationale society or hip group to take in charge half a day to present the special interests or works with a rotation of the nations every time
• Call for free papers

We must try to prepare long time before such meetings and induce specific works of the society.

The decision was taken to choose for Lisbon meeting in 2005 one topic, Congenital Dislocation of the Hip, from the natural history to the difficulties of the arthroplasties.

PR Roberto Giacometti-Ceroni accept to think about the program and the speakers, in relation with the General Secretary and the help of Dr Soballe.

For next EFORT meeting in Florence in 2007 two topics have been chosen, each one for half a day, tumors around the hip under the responsibility of Pr Gradinger and fractures of the upper part of the femur under the responsibility of Dr Bannister .

ELECTIONS of President Elect and Treasurer

Pr GARCIA-CIMBRELO (Spain) is elected as President Elect and the domestic meeting in 2008 will be in Spain. He will present at the next General Assembly his project for the meeting.